Privacy policy.

Effective Date: July 10, 2025

Dude in the Jeep Foundation ("we," "our," or "the organization") is a veteran-owned and veteran-operated nonprofit committed to serving the needs of veterans and their families. We recognize the importance of privacy and are dedicated to protecting your personal, financial, and health-related information. This Privacy Policy explains how we collect, use, protect, and disclose information through both in-person and digital interactions, including our website.

1. Information We Collect

We may collect the following types of information:

Personally Identifiable Information (PII):

  • Full name, address, phone number, and email

  • Social security number and military service information

  • Spouse and dependent information (if applicable)

  • Employment and financial documents

  • Government-issued identification

Protected Health Information (PHI):

  • Medical records and health history

  • VA documentation or disability claims

  • Therapy, medication, or diagnosis history

HIPAA Compliance: We comply with the Health Insurance Portability and Accountability Act (HIPAA) and take all reasonable precautions to safeguard your medical information. Your PHI will not be disclosed without your explicit consent unless legally required.

Website Data (Collected Automatically):

  • IP address

  • Browser type and device information

  • Pages visited and time spent on our site

  • Clickstream data and referral links

  • Location data (if permitted)

2. Use of Information

We use your information to:

  • Evaluate eligibility and provide veteran services

  • Connect you to benefits, housing, medical care, or counseling

  • Send updates about events, resources, or opportunities

  • Improve our programs, website, and outreach

  • Fulfill legal or regulatory obligations

Your information is only accessed by authorized personnel and used strictly for legitimate organizational purposes.

3. Use of Cookies and Tracking Technologies

Our website uses cookies and similar technologies (e.g., pixels, analytics tools) to improve user experience and understand how visitors interact with our content. These may be used to:

  • Remember your preferences and login information

  • Analyze website traffic and user engagement

  • Deliver relevant content or resources

  • Monitor site performance and troubleshoot issues

You may disable cookies in your browser settings, but doing so may limit the functionality of certain features on our site.

We also use third-party analytics services such as Google Analytics, which may collect additional usage information through cookies or similar technologies. These third parties are not permitted to use your information for their own purposes.

4. Sharing of Information

We do not sell or rent your personal or health information.

We may share your data only when necessary:

  • With your consent

  • With service providers, volunteers, or staff assisting with your case

  • With authorized third parties (e.g., VA partners, legal or medical professionals)

  • As required by federal or state law

  • To prevent harm, fraud, or abuse

All third parties with access to your data are contractually obligated to uphold strict privacy and confidentiality standards.

5. Data Security

We use secure methods for collecting, storing, and transmitting information, including:

  • Encrypted databases and secure file storage

  • Password-protected systems and limited access controls

  • Staff and volunteer confidentiality agreements

  • Routine audits and security reviews

Despite our best efforts, no system is 100% secure. We encourage you to protect your information and alert us if you suspect a breach or misuse.

6. Your Rights

You have the right to:

  • Access or update your personal information

  • Request copies of your PHI or documents provided

  • Correct inaccuracies or request deletions (where permitted by law)

  • Opt out of non-essential communications

  • Withdraw your consent at any time

To exercise these rights, please contact us at the details below.

7. Links to External Websites

Our website may contain links to third-party sites. We are not responsible for the content or privacy practices of those websites. We recommend reviewing their privacy policies before sharing any personal information.

8. Children’s Privacy

Our services and website are not directed to children under the age of 13. We do not knowingly collect personal information from children without verified parental consent.

9. Changes to This Policy

We may update this Privacy Policy periodically. When changes are made, we will revise the “Effective Date” and, if material, provide additional notice via email or on our website.

10. Contact Us

If you have questions or concerns about this Privacy Policy or how your data is handled, please contact us:

Dude in the Jeep Foundation

Address:

Phone:

Email: