Effective Date: July 10, 2025

Welcome to Dude in the Jeep Foundation (“we,” “us,” “our”). By accessing our services or website, you agree to the following Terms of Service. Please read them carefully. These terms apply to all individuals using our resources, attending our events, submitting information, or interacting with our staff, volunteers, or digital platforms.

1. Acceptance of Terms

By accessing or using our services—including in-person support, digital resources, or online features—you acknowledge that you have read, understood, and agreed to be bound by these Terms of Service, our Privacy Policy, and any applicable laws and regulations. If you do not agree with any part of these terms, you must discontinue use of our services and website.

2. Eligibility

Our programs are designed primarily for veterans and their families, although certain services may be open to members of the public or community partners. You must be at least 18 years old or have documented parental or guardian consent to use our services.

3. Personal and Protected Information

You may be required to submit personally identifiable information (PII), including but not limited to:

• Full name, contact details, date of birth

• Social Security number and/or military ID

• Financial documents and employment history

• Family or dependent details

• Health and medical records

We take your privacy seriously and protect all personal and medical information in accordance with applicable laws, including the Health Insurance Portability and Accountability Act (HIPAA). We do not share or disclose your information without your consent, unless legally obligated or necessary to deliver services.

4. HIPAA & Medical Records

If you provide health-related or medical records (including documentation from the VA), we treat this information as Protected Health Information (PHI) under HIPAA. We implement appropriate safeguards to ensure the confidentiality, integrity, and security of your PHI and will only share such records with licensed professionals, referral agencies, or service partners as authorized by you.

5. Website Use & Digital Conduct

When using our website or digital platforms, you agree to:

• Provide truthful and accurate information

• Refrain from disrupting service or attempting unauthorized access

• Use the site only for lawful and intended purposes

• Respect other users and avoid harassment, discrimination, or harmful conduct

We reserve the right to terminate access to our services or platforms if these rules are violated.

6. Cookies & Tracking Technologies

Our website uses cookies, pixels, and similar technologies to enhance user experience, analyze site usage, and tailor content. These may collect technical data such as:

• IP address

• Browser and device type

• Geographic location

• Usage patterns and referral information

You can adjust your browser settings to refuse or disable cookies, but some features of our site may not function properly without them.

We also utilize trusted third-party services (e.g., Google Analytics) to understand user interaction and improve our outreach. These services may collect limited non-identifiable data per their own privacy policies.

7. Third-Party Links and Services

Our website may include links to third-party websites or services (such as veteran benefits providers, medical professionals, or partner organizations). We are not responsible for the content, policies, or practices of any third-party sites. You access them at your own risk, and we encourage reviewing their privacy and terms statements before use.

8. Volunteer, Event, and Service Participation

By signing up for an event, volunteering, or receiving support services from us, you agree to:

• Participate in good faith and follow any posted guidelines

• Respect staff, vendors, and other participants

• Provide necessary and truthful information as requested

• Accept that certain services may require additional documentation, screening, or wait times based on individual case complexity

We reserve the right to deny or suspend service at our discretion in instances of misconduct, false representation, or safety concerns.

9. Limitation of Liability

While we strive to provide accurate, high-quality services and information, we cannot guarantee uninterrupted access, completeness, or error-free content. Under no circumstances shall [Your Organization’s Name], its staff, volunteers, or partners be held liable for any direct, indirect, incidental, or consequential damages resulting from:

• Use of or inability to access our services or website

• Submission of inaccurate or incomplete information

• Delays or denials of service due to capacity, eligibility, or documentation requirements

• Unauthorized access or breach beyond our reasonable control

10. Intellectual Property

All content provided on our website—including logos, documents, graphics, and original text—is the intellectual property of [Your Organization’s Name] or its licensors and may not be copied, distributed, or used without express written consent.

11. Modifications to Terms

We reserve the right to update or modify these Terms of Service at any time. When changes are made, we will revise the “Effective Date” above and post the updated policy on our website. Your continued use of our services constitutes acceptance of the new terms.

12. Governing Law

These Terms shall be governed by and interpreted in accordance with the laws of the state in which the nonprofit is registered, without regard to its conflict of law provisions.

13. Contact Us

For questions or concerns regarding these Terms, your personal information, or your rights, please contact us at:

[Your Organization’s Name]
[Organization Address]
[Email Address]
[Phone Number]
[Website URL]